Manage Users
Note: Only Administrators can perform all actions in this section.
This guide covers how to create, edit, suspend, reinstate, and deactivate user accounts in Minotaur. Whether you're adding your first team member or making adjustments to existing accounts, you'll find everything you need here.
Accessing Manage User Accounts
- Go to Administration in the left-side menu.
- Under User Management, click Manage User Accounts.
User List View
The user list displays all accounts in your organization with the following columns:
| Column | Description |
|---|---|
| Display Name | Full name of the user (clickable — opens user profile) |
| First Name | User's first name |
| Last Name | User's last name |
| Registered email address | |
| Role | Assigned role (Organization Admin, Admin, Manager, Recruiter, Consultant) |
| Status | Active or Inactive |
| Location | User's location |
| Actions | Edit icon (✏) and three-dot menu (⋮) for additional actions |
Seat Counter
At the top-right of the list you'll see:
- Total Seats — Total number of user seats included in your subscription
- Used Seats — Number of seats currently occupied by active users
See Change Plan to adjust the number of available seats.
List Controls
| Control | Description |
|---|---|
| Search | Search across all columns |
| Show InActive Users | Toggle to include deactivated users in the list |
| Invite New User | Send an invitation to create a new user account |
| Manage Columns | Show or hide columns |
| Export to Excel | Download the user list as an Excel file |
| Bulk Import | Import multiple users at once using an Excel file |
| Items per page | Control how many records are displayed per page |
Create a User
Ready to add a new team member? Here's how:
- Go to Administration → Manage User Accounts.
- Click Invite New User in the top-right corner.
- Fill in the required information:
| Field | Description |
|---|---|
| Photo | Optional profile photo (click the avatar to upload) |
| First Name | User's first name (required) |
| Last Name | User's last name (required) |
| Role | Select a role: Admin, Manager, Consultant, or Recruiter (required) |
| Email Address | User's work email (required) |
| Phone Number | User's phone number (required) |
| Location | User's location — type to search via Google autocomplete (required) |
- If the role is Recruiter or Consultant, assign the user to one or more clients. Drag clients from the Client List column to the Selected Clients column.
- Click Create.
Done! The user will receive an activation email with a link to set their password and log in. See First Login & Account Activation.
Edit a User
Need to make changes to a user's account? Here's how:
- Go to Administration → Manage User Accounts.
- Find the user you want to modify.
- Click the three-dot menu (⋮) next to their name and select Edit User.
- Make the necessary changes (e.g., role, client assignments, contact details).
- Click Save.
You're all set! The changes have been applied.
Suspend a User
Suspending a user prevents them from logging in, but it doesn't free up a seat in your subscription.
- Go to Administration → Manage User Accounts.
- Find the user you want to suspend.
- Click the ⋮ next to their name and select Suspend.
- Click Yes to confirm.
Note: A suspended user still occupies a seat. To free up a seat, you'll need to deactivate the user instead.
Reinstate a User
Want to bring back a suspended user? It's simple:
- Go to Administration → Manage User Accounts.
- Find the suspended user.
- Click the ⋮ next to their name and select Reinstate.
- Click Yes to confirm.
Done! The user's access has been restored.
Deactivate a User
Deactivating a user removes their access and frees up one seat in your subscription.
- Go to Administration → Manage User Accounts.
- Find the user you want to deactivate.
- Click the ⋮ next to their name and select Deactivate.
- Click Yes to confirm.
The user is now deactivated and one seat has been made available in your organization.